Agenda for the 91^st Annual General Meeting of the Addiscombe Cycling Club

to be held at Christchurch Methodist Hall, 114 Lower Addiscombe Road, Croydon on

Wednesday 5^th December 2018 commencing at 8.30pm.

President: Joyce Smith              Chair: Phil Hawkes

Members present (   ), please sign in on sheet.

 

1. To read the notice convening the AGM, which was sent by email. (Appendix A).
2. To adopt the minutes of the 90th AGM held on Wednesday 6^th December 2017
   NOTE: these were agreed at the committee meeting following the AGM
3. Any matters arising
   NOTE the committee dealt with any matters arising
4. To receive and adopt the General Secretary’s report (Appendix B)
5. To receive and adopt the Treasurer’s financial report
6. To receive and adopt the Club Secretaries’ annual reports
7. Election of Officers and Committee

Please note that in accordance with the rules, only the required posts are listed. If any others are required, they may be added.

Position	Proposed Holder:	Nominated by:	Seconded by:
General Secretary	Phil Hawkes	Phil Nash	Jon Camden
Treasurer
Time Trials
Club Events
Road Race Secretary
Road Race Results
Track Secretary
Cyclo Cross
MTB Secretary
Dinner Secretary
Web Secretary
Club Welfare Officers
Women’s Cycling
Committee members
Auditors
Go Ride Coordinator

 

Note:

In accordance with Rule 5, the following nominations have to be submitted in writing to the General Secretary 28 days prior to the AGM

8. Election of President:

Proposed: Joyce Smith by Phil Nash, Seconded Jon Camden
No other nominations.

9. Election of Vice Presidents:Proposed: Norman Cox

9. Election of Club Captain:

Proposed: Paul Hone
Nominated: Robyn Yates
Seconded: David Lovell

Proposed: Amy Robinson
Nominated: Andrew Francis
Seconded: Tim Coales

11. Election of Vice Captains

Proposed:

Tim Coales
Del Cobb
John Czernobay
Marco Faimali
Andrew Francis
Julian Gibson
Phil Hawkes
Paul Hone
Mark McLaughlin
Phil Nash
Alex Protasiuk
Amy Robinson
Ron Salter
Brian Thompson
Michael Ward
Martin Wiles
Nick Wilson
Phil Lambert
Jim Burdett
Lee Holland
Simon Suter
Jon Camden

No other nominations

 

12. Affiliations
    
    To confirm the proposal of the outgoing committee that the Club re-affiliate to the following Associations and Leagues for the coming year:

British Cycling
Cycling Time Trials
London Cyclo Cross Association League
Road Records Association
South East Road Race League
Southern Counties Cycling Union
Southern Road Records Association
Surrey Cycle Racing League
London Women’s Racing

 

 

13. Promoters of open events for 2018:

 

Open 10	Ian Bray
Open 25	Jonathan Pontin
Cyclo Cross	Simon Suter
JB Smith Memorial RR	????
Road Race (Handicap)	????
Crystal Palace	Ashley Nunn

 

 

14. Any Other Competent Business
15. Dates of committee meetings:

21^st  January  2019
18^th   March 2019
20^th May 2019
15^th  July 2019
16^th September 2019
18^th November 2018

All meetings to commence promptly at 7:30pm in the Green Room (opposite end to the clubroom).

AGM on  4^th  December 2019.

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Appendix A – Notice convening this AGM

Notice is hereby given that the

91^st Annual General Meeting

of the

Addiscombe Cycling Club

will be held at

The Christ Church Methodist Hall

114 Lower Addiscombe Road, Croydon.  CR0 6AD

on

Wednesday 5^th December 2018 commencing 8.30pm

 

Any proposed alteration to the rules, or competent business
shall be forwarded to the General Secretary, Phil Hawkes
by 22^nd November 2018.

All are welcome, but only fully paid 1^st claim members are
entitled to vote.

Please attend – this is your chance to influence how your club is run.

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Appendix B – General Secretary’s Report

This year, 13 of our racing members have scored points in BC races taking Addiscombe to 9^th place in the regional club rankings.

In 2018, we set out to promote our normal calendar of open events. Road races were affected by the condition of courses after the cold spell early in the year. Time trials were affected by the falling numbers of entrants – something that is a country-wide problem, not just in our district.

In 2019, we will continue with the programme of events for club members. The evening TT series will be promoted as usual. The Bletchingly course has been re-surfaced so we will be able to use this for our inter-club events against Redhill and Norwood Paragon

The club run continues strongly with a variety of rides available. Thanks to the club captain and VCs for keeping this going.

Unfortunately, we have been unable to re-start our youth coaching sessions. If we could get some more volunteers to run this then there is ample support available from British Cycling and Croydon Council. The club is willing to pay for training for people who are prepared to commit to running these sessions.

This year I have proposed moving the commit meetings to a regular schedule of the third Monday in odd-numbered months. Much of the business we do can be conducted by telephone or email. I hope that this meets with the AGM’s approval.